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There are many ways to be at your best for an event.
If you can’t fix a gym session in your weekly schedule, here there are some tips you could use everyday.
The benefits of brief bouts of exercise during the workday go beyond physical fitness: you are improving your ability to absorb and retain information.
If you follow this few tips, your performances at work will get better.
As event planners, we are always on the go. We’re traveling from airport to airport, taking site visits at random locations and working in the closest Starbucks we can find. It’s easy to feel like we aren’t being as productive as we are when we are in the office.
But, while there is nothing like sitting in front of your desk at the office, there are a lot of tools that can help you while you’re traveling. Imagine if you could be nearly as productive on the go as you are in the office. Here are the top five apps for event planners on the go!
One of biggest frustrations while traveling is to get access to reliable Wi-Fi.
Clients need a document uploaded and it could takes hours just to try and find a place that will have a strong enough signal to upload the document needed.
With Karma, you can take your hotspot on the go. And, the best part is that you pay for only the data you use. Rather then find a package through your mobile provider that gives you 2GB a month, you can pay only when you need it. It’s really flexible and reliable.
Dropbox is a file storage platform. It allows you to upload the documents that you need on the go and share them, as needed. Their mobile app is great as well and you can access the documents you need, make changes, and re-share them with the appropriate people.
This app is a really great tool for checking notifications, responding to messages and making sure that we are engaging on a regular basis with our Facebook audience.
The general Facebook app is incredibly underwhelming when it comes to brand management, so rather than waiting until you get back to your desktop to deal with a comment on your Facebook page, you can now do it while you are waiting for the train or sitting on the bus.
Slack is a new team communication tool where you can filter feeds, create conversations and eliminate email. This tool is designed for collaborating as teams so it’s a great option to use for your employees. It manages their conversations and keeps them in this platform instead of everything being in your email. And, their mobile app makes it easy to stay connected and updated on the go.
This app is great because it will allow us to log into our desktop from our mobile and access files that we need. Sometimes, there’s simply no greater answer then having direct access to your desktop.
As inconvenient as that predictable postprandial plunge between 2 and 4 p.m. can be, scientists tell us it’s actually a biological imperative, a mini version of the drowsiness we feel just before bedtime when our core body temperature drops, signaling the brain to release that heavenly chemical dream weaver, melatonin.
Some cultures embrace the slump with a midday siesta; ours not so much. In fact, we westerners tend to make matters worse by giving nary a nod to breakfast, then overcompensating with a carb-crazy lunch and sugary chaser, the perfect prelude to a mid-afternoon plunge. What’s more, once the yawns hit, a caramel latte or candy bar on the run will only provide temporary relief, if not make matters worse.
Five minutes of alone time to sit, practice deep breathing and clear your mind will put you on a better mental footing to face the rest of the day.
There’s nothing like a little fresh air, exercise and change of scenery to recharge your metabolism for the work ahead. If the weather outside if frightful, walk briskly down a covered breezeway or up and down a flight or two of stairs to get your blood moving.
A tall glass of ice water does wonders to stave off sleep and rally your metabolism. But avoid alcohol; the sugar content leads to plunge city.
Counter an approaching plunge by shifting your focus to the texts, voice mails and emails that have amassed while you were busy. It’s a great way to divert a downward spiral and be productive at the same time.
Boost your metabolism with an energy-rich snack. Fresh fruit, trail mix with nuts, or whole-wheat crackers with string cheese are good choices if available. If your only option is vending machine fare, peanut butter and crackers provide a welcome carb-protein pick-me-up. But avoid candy; it lets you down fast.
Spending a few minutes listening to upbeat, engaging music can pick up the beat when it starts to lag. Personally, I’d steer more toward Taylor Swift’s “Shake It Off” and Meghan Trainor’s “Lips Are Movin’” than, say, Adele’s “Hello.”
Getting a jump on coordinating the appointments and tasks you’ll face tomorrow can interject a welcome wider perspective into your day and clear your mind for a relaxing evening.
Words have a way of reviving and relaxing us when the minutiae of the day starts to take its toll. Keep a book of inspiring quotes, jokes or meaningful reflections handy or bookmark the same online and use these to revive and reset your mood as needed.
Feeling drowsy? Part the curtains and welcome in as much sunlight as possible. A 2006 scientific study found that 20 minutes of exposure to bright light increased alertness and boosted brain response. The reason? That old dream weaver Melatonin can’t be produced in bright light.
If time and circumstances permit, a 20-minute nap (but no more) can do wonders for your energy level. Scientists caution, however, that catnaps are not a good option if you suffer from insomnia, as they may make nighttime sleeplessness worse.
When working with employees and first time leaders around the world, over half (56%) of them spend time on activity that takes lots of effort for very little result. In short, they’re wasting their time. Yet, just a few small adjustments to the way they work can make a big difference to their productivity.
Despite what many believe, multi-tasking is not a great way to manage time efficiently nor to get things done: each time someone switches from one activity to another, people suffer from something similar to writer’s block and then need to take time to ‘reset’ their minds between tasks.
The more complex the tasks the more time it takes to re-organize the mind but even brief distractions add up.
Rather than multi-tasking, employees should estimate how long it will take to accomplish an activity and only focus on those things that generate a good return on investment. They should be allowed to block dedicated periods of time in their calendar and discipline themselves to focus on the task at hand during those periods.
A lot of work gets done without the benefit of clearly defined goals and objectives but without clarity it is difficult to know whether the right work is getting done and priorities then start to clash.
It’s also important for employees to set personal goals which will energize and engage but as we become busier it is easy for meaningful goals to be displaced by urgent things. The longer this goes on, the more stressed a person becomes.
Create a flexible weekly schedule in terms of work and home-life categories of activities job, chores, exercise, family, unstructured relaxation, and so on.
People over-commit for a variety of reasons: they don’t want to disappoint others; they feel they have no choice; they have an unrealistic idea of current commitments or of what is involved in the new commitment.
But those that over-commit can quickly become burnt-out and exhausted.
It’s important to create a workplace culture where it’s acceptable to say ‘no’ at times; that it doesn’t show unwillingness but rather a sign that you are responsible and take your commitments seriously.
Before saying yes, employees should let the person know that they will check their other priorities and time-frames. Before agreeing, they should have a realistic and detailed idea of what the commitment entails and if they can’t do it, then give a reason for declining.
We are constantly bombarded by distractions and interruptions in the workplace.
Think of these events as forcing the mind into a multi-task mode, with each event either preventing or breaking concentration and time lost to constant task switching.
To overcome distractions, employers should provide quiet places of work or flexibility to work from home for when employees are working on projects that require concentration. Employees should set aside time periods for specific activities, and discourage interruptions. Email and voicemail checking should be saved for the time between other tasks.
For some people, organization means files, drawers, cubbies, neat stacks (or no stacks at all), and a complete lack of clutter. For others, it simply means knowing where to look and being able to find what you need right away.
The point of organization is not to fit someone else’s definition of ‘organized’, but for employees to have what they need in an easily accessible place.
They should be encouraged to organize themselves in a way that makes sense to them, to cull information and emails regularly and to recognize that being disorganized is a drain on their time and energy.
Failing to reflect is a vicious circle as it can lead to people becoming stressed and overworked which then means even less time for thinking. This stifles creativity and innovation but also a lack of downtime means many aren’t considering their activities and whether they’re key for meeting their goals and objectives.
Employees should set aside specific time each month or week to reflect on their work, themselves and their long-term goals, and be partnered with a coach or mentor for support (this could be a manager, colleague, or friend outside work).
Perfection is an indefinable and unobtainable goal that increases workload significantly for very little value. Employers and managers should establish objective quality measures by defining what is ‘good enough’.
But if in doubt, before ‘making it better’, they should ask themselves whether a person, whom they respect, would notice a meaningful qualitative difference if more time and effort was invested.
We can’t of course all work like robots, ensuring that every minute of the working day is used efficiently and productively. There will of course be days where people lack energy and enthusiasm either due to personal issues, ill health or just general ‘off’ days. But with the right motivational leadership in place and a few simple steps to help teams to use time effectively, then output versus activity should be evenly balanced.