Event Planner Blog – Pagina 6 – Fedra Meetings & Events

Categoria: Event Planner Blog

9 Ways For A More Sustainable Event

Posted on 14 Novembre 201618 Luglio 2017 by Fedra

There are many reasons why running an event using sustainable event principles is good for business.

Many of our clients choose to have their event produced, managed and implemented through sustainable event principles because it reinforces the key messages of their event, and/or demonstrates their vision and commitment to sustainability. Other clients are happy to have their event produced through sustainable event principles because it helps them save resources and this reflects well on their business!

Below are 9 simple ways to create a more sustainable event while keeping your guests happy. While it is important to take a whole event approach – it may not be possible to do everything. You could start with a single initiative and work from there.

1. USE NATURAL FEATURES OF THE VENUE

Give guests plenty of opportunity to get outside to enjoy the fresh air and sunlight by requesting rooms with opening windows for ventilation and natural lighting. This will help guests breathe easier and see better. If your venue has an outdoor area make the most of it by holding breaks outside.

2. PROMOTE PUBLIC TRANSPORT

Provide guests with public transport options such as train timetabling, bus route and bicycle parking facilities. Where public transport is not accessible, arrange shuttle buses to and from the event or promote car sharing.

3. REDUCE UNNECESSARY ENERGY USE

Appoint a staff member to take responsibility for eliminating unnecessary lighting, power and equipment use. Switch equipment off at the power point after use.

4. CONSERVE WATER

Prioritise venues that demonstrate a commitment to water conservation by installing water saving devices.

5. REDUCE WASTE

Do not provide disposable material such as disposable cutlery, plates, containers or cups.

Instead, provide reusable crockery, serving platters, glasses and cutlery. Depending on the formality of the event, invite attendees to bring their own cups or water bottles.

6. BE WASTE WISE

Ensure that recycling and compost bins are accessible and clearly sign-posted. Ensure guests and vendors limit disposable waste and give preference to recycled and recyclable packaging.

7. PROVIDE SUSTAINABLE FOOD AND BEVERAGE

Choose local, seasonal and organic produce or work with a caterer/venue who is committed to sustainable event practices..

8. COMMUNICATION

Attempt to not provide show bags or copious amounts of printed material. Always question if the printing of brochures and pamphlets is necessary. When printing is necessary use vegetable based inks and post-consumer recycled content paper. Furthermore, consider whether your engagement activities can be done online as this will reduce the need for printed event materials, contributing further to a green event management approach.

9. SHARE YOUR SUCCESS

Inform your guests and attendees of your commitment to sustainability in your written and verbal communications. This might be as simple as including a page on your event website that outlines your sustainable event initiatives, or informing guests verbally on the day of your event. Another good idea is to clearly label food and beverage that is organic, local or fair-trade.

Do you have other sustainable event ideas to contribute? Write a comment below!

How To Be More Productive at Work [Infographic]

Posted on 1 Novembre 201618 Luglio 2017 by Fedra

When it comes to how you can be productive at work, the design of your workspace can have a major impact on your productivity levels.

It has the potential to increase your work output or hinder it. From lighting to noise levels, there is a lot that can affect your work. By implementing small steps such as checking your posture and keeping your desk space clean, you can ensure that you have the optimal productivity levels at your place of employment.

For example, researchers at Cornell University found a higher level of adrenaline in employees who were exposed to low levels of noise, compared to employees exposed to no noise. This particular discovery led them to believe that employees who experienced higher levels of noise were more stressed.

To find out what is the key to a productive workspace, let’s check out this infographic from Davitt Corporate Partners.

What is your biggest distraction at work? Let us know in the comments below!

How To Fly Like A Pro

Posted on 1 Novembre 201618 Luglio 2017 by Fedra

When it comes to business travel, being an expert flyer doesn’t require paying up for business class airfare.

All it takes to fly like a pro is knowing what to pack, how to pack it, and where to spend your time once you get through airport security.

The infographic below from Business Insider has all the tips you need for a stress-free and productive business travel experience.

How To Use Lighting Creatively

Posted on 31 Ottobre 201618 Luglio 2017 by Fedra

Lighting is an important element to consider when planning special events and ceremonies.

Lighting can be colorful or white, static or dynamic, focused or fill a room. And it can be serve a host of purposes, such as setting the mood and creating a distinct atmosphere, highlighting event features and culinary displays as well as cuing speakers and presentations.

Colorful Uplighting

Uplighting can add depth and visual interest to any meeting space. Consider using colored uplighting that plays into the event’s theme.

Illuminated Bar

Highlight a beverage display, like this full bar and cocktail lineup, by placing it on LED glass. The lighting draws attention to the display and gives it a unique look.

Dynamic Gobo Lighting

Lighting doesn’t have to be static. Using gobos (precut etched patterns made from glass or metal), you can project dynamic lighting onto the walls of the space to add visual excitement and movement to a celebratory or social gathering.

Logo in Lights

Use a gobo to display the company or event logo. Putting it in lights is a dramatic way to keep the brand top-of-mind throughout the event.

Spotlighting

Shift attendees’ focus to speakers or guests of honor with spotlighting. Spotlights also can be used to light stages, runways and aisles.

Indoor vs Outdoor Venues: Which is More Sustainable?

Posted on 28 Ottobre 201618 Luglio 2017 by Fedra

When you’re planning any kind of event, a big question is always where the venue should be. After all, the venue can have a huge impact on the overall experience of your attendees. The shift from an indoor to an outdoor venue can make all the difference, even when it comes to making your event more sustainable.

Energy Use

You may not often think about how sustainable an event is based on whether it takes place inside or outside but there certainly are some environmental factors to consider. If your event takes place outside during the day, for instance, you can say goodbye to lighting! On a bright day, the sun will provide all the natural light you can ever need. As for heating/cooling, simply dress for the weather!

Of course, energy usage is nullified somewhat if your indoor venue happens to use renewable energy sources such as solar photovoltaic panels. Many indoor venues do focus on being more environmentally conscious and make an effort to reduce their environmental impact.

Transportation

Indoor venues also have the added benefit of being closer to busier urban areas, making access to public transit easier and reducing travel times. Large outdoor venues can often be located much further from urban centres in order to preserve the natural scenery, meaning your attendees are going to have to increase their travel and subsequent carbon footprint in order to get there. As mentioned before, travel often has the largest impact on an event’s carbon footprint. Whether your venue is indoor or outdoor, you can reduce carbon emissions choosing your venue by proximity to public transit.

Waste Management

One major challenge you may face if you choose an outdoor venue is the problem of event waste management. In general, people just seem to be more considerate about not littering when they are indoors.

If you’re planning a large outdoor event – be it a music, food or street festival – you already know how waste management can present a big headache.

For events with restricted access grounds, you have a lot more control on the waste management front. For walk-up events with a security perimeter, for instance, you can prevent certain types of waste (e.g. plastic water bottles) from entering the grounds. The benefit here is that you have a much better grasp on the kind of waste that you’ll be dealing with.

Young women picking up bottles after a festivalhttp://195.154.178.81/DATA/shoots/ic_782678.jpg

Indoor vs. Outdoor Venue

When choosing an indoor or outdoor venue, you are the only one who knows details such as attendance, time of year, and budget. Either way, the choice is yours to make and I hope that you are keeping sustainability in mind as you make that choice.